around paragraphs Additional formatting features Click OK, and OK again.įormat borders and shading menu used to add boxes, lines, shading, etc. Next, choose the Options button and set the spacing inside the box between the text and the borders. Select Setting: Box, then choose a color and line width. This menu provides border and shade options for your text box. To add borders to your style sheet, from the Format menu, select Border. JD Sartain / IDG Worldwideįormat paragraph menus are used to define paragraph attributes such as spacing, indents, justification, and tabs Format border Note the Alignment and the Leader sections let you customize the tabs for documents such as a table of contents. Next, select the Tabs button, which opens the Tabs menu. For spacing, choose 6 point for Before and After, and for Line Spacing, choose Single.

For both left and right indentation choose 1 inch. In the Outline Level drop-down list, select Body Text. In the Alignment drop-down list, choose Justified, and in the Special drop-down list, choose None. Paragraph format options range from line spacing to alignment, indentations, and more. You are currently creating a paragraph style, so if you select this option, it will underline the entire paragraph-either one word at a time (if you choose that option) or one long, continuous line. Note that the Underline style option on this Font menu is not for underlining specific words (even though Words Only is an option). Note that the Sample text in the large, center panel changes based on your selections, so you can view them live, and the following panel provides a text description of the options you’ve chosen. The next row of buttons are the most common Paragraph format options: Justification, Line Spacing, Spacing (before and after paragraphs in points), and Paragraph Indents. Common Character attributes (bold, italic, and underline) are the buttons between the Size and Color fields. In the box that says Automatic (color options), choose a dark blue for your font color. Choose 11 point from the Font Size drop-down list. In the Font section under Formatting, select a large serif font like Bookman Old Style. Later, when you add your own custom body text style (such as BodyText), you can modify this field and re-save. For Style Type, select Paragraph from the drop-down list in Style Based On, select No Style from the drop-down list and in the Style for Following Paragraph, select Normal. In the Name field, enter the style name BoxText. In the Styles Panel, select the New Style button on the bottom left (mouse roll-over displays the button description), and the Create New Style from Formatting screen appears. Or you can clear these styles and start fresh, then re-save your custom Style Sheet with a new name.įor this example, we’ll just add new styles to the existing Normal Style Sheet, then re-save it as the “Corp Report” Style Sheet. You can add new styles to this Style Sheet or modify the existing styles and save them under a different name. The default Normal Style Sheet panel drops down and displays a list of all the paragraph, character, link, table, and list styles in that Style Sheet. On the Home tab, click the expansion arrow in the lower right-hand corner of the Styles menu. Using the Styles panel in Word JD Sartain / IDG Worldwide You can then use these instructions to create all the remaining styles such as titles, subtitles, and so on. For the sake of brevity, we’ll create just one custom style for that Style Sheet. The CEO has instructed you to create a Style Sheet for everyone in all the branches to use, so the reports can be merged seamlessly with minimal reformatting. Imagine that you must create a weekly report for your branch of the company that will, eventually, be merged into a bigger report for the corporate offices.

The only real differences (aside from the aesthetics) are the location of these features on the menus, the addition of many new templates and themes that use Style Sheets, and some new options that make this feature more proficient and accessible. Veterans will recognize most of the commands, and novices should catch on quickly, especially in the user-friendly Word 2016. In Word 2016, the process for creating styles and Style Sheets is similar to the processes in Word 20. Style Sheets also work in PowerPoint, and we’ll show you those as well. Once you get the hang of Style Sheets, formatting text one paragraph or section at a time will feel as primitive as Sumerians writing cuneiform on wet-clay tablets. It’s a great way to create consistency for monthly reports or other routine pieces of content. Who knew Microsoft Word could give you a power rush? That’s what you feel when you create a one-click, customized Style Sheet that automatically applies font, paragraph, layout, and other settings to any document.

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